Quilt Show 2023  -->  Quilt Show Information for Guild Members
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Quilt Show 2023 Information for Our Guild Members

This page is still evolving - come back regularly for the newest and latest information

The information on this page is for members of the Arnprior & District Quilters' Guild.

Your Task Checklist
Prior to Quilt Show

• Sell tickets for the raffle quilt
• Make a list of the quilts you plan to enter
• Register your quilts between March 27 and April 16

          Registration Form

• Sign up to volunteer at the April 19th guild meeting
• Return quilt raffle ticket stubs, $$$ and unsold tickets at the April meeting
• Donate items for the raffle baskets up until the April meeting
• Pick up pie plates at the April meeting
• Invite your friends to the show
• Promote the show to your social circle e.g. Facebook, Twitter
• Quilt! Finish off your projects
• Make your guild 2022-2023 project quilts - Block of the Month Half Square Triangle quilt, Mystery Quilt, Mystery Quilt Leftover Fabric Challenge, Charity Jelly Roll Quilt.

Friday April 28

• Drop off your quilts 8:30 AM- 11 AM
• Drop off your pies
• Return raffle ticket stubs, $$$ and unsold tickets 
• Volunteers: Set up

Saturday April 29

• Visit the show & eat in the tea room!
• Volunteers: Show and Tea Room

​Sunday April 30

• Visit the show & eat in the tea room!
• Pick up your quilts after 4 PM
• Volunteers: Show and Tea Room
• Volunteers: Take down at 4 PM

Refer to Details for additional information regarding all of these tasks.
General Quilt Show Information

Details
​We Need Your Quilts
​We pride ourselves in featuring a large number of quilts and other quilted items in our quilt show.  We encourage all of our members to register at least one quilt in the show, no matter your experience. 
The rules for entering a quilted item are:

• The item must be 3 layers – a top, bottom and middle layer of padding
• The quilt has not been in one of our previous shows. Our last show was in April 2019.
• You must have worked on piecing or quilting the quilt

• The quilt must be clean, free of pet hair/dander, and scent-free (including no smoke odor)
• You must be a paid member of the Arnprior & District Quilters' Guild for the 2022-2023 guild year

We group the quilts into categories based on type of item and size, and also by specific guild projects. Our preemie quilts will also be on display.  There are generally sections for Christmas, table runners, wall hangings, and baby quilts.  Wearables and bags are also welcome.
Items for each guild challenge and activity from the last 3+ years (fall 2019 to now)  will be grouped together. These include President's challenges, Mystery Quilt, Black and White Challenge and more (all listed below.) 
 
Registration

• You must register each item that you are providing for the show. 
• Registration begins on Monday March 27 and must be completed by Sunday April 16 so the display layout can be planned, and the printed labels can be ready to attach to the items at the show.  
• If you are unsure if the item will be completed in time for the show, please register it - if it’s completed bring it along, and if not, no questions will be asked.
• Registration involves completing and submitting an online form for each item. You will nee to provide some basic mandatory information, including the Type/Size of item. If the item was made for a particular guild activity, please choose the appropriate Activity. To assist you in planning ahead for registration, the choices for both of these are listed below. The Activities are listed by the year the project was due.

Type/Size
Quilt - King bed
Quilt - Queen bed
Quilt - Double bed
Quilt - Twin bed
Quilt - Lap
Quilt - Baby
Quilt - Preemie
Wall hanging
Bag or Tote
Pillow
Placemat(s)
Table runner/topper
Wearable
Other​

Guild Activity
​2023 Block of the Month
2023 Mystery Quilt
2023 Challenge - Mystery Quilt scraps
2023 Jelly Roll Charity Quilt
2022 Block of the Month
2022 Covid Challenge
2022 Drunkard's Path President's Challenge
2022 Melissa Marginet Online Workshop
2020 Black & White Challenge
2020 President's Challenge by Frank
Quilts with a Story/History

To Register
In the Registration Form provide the requested information and click Submit. A message will appear "Thank you. Your information has been submitted."
To register another item, return to the registration form:

• Click/tap your web browser's Refresh/Reload button (typically adjacent to the web page address), or
• Click/tap in the web page Address bar and click/tap Enter/Return

You'll receive a confirmation email message from the guild for each item that you register, typically within 24 hours or so. The confirmation will contain the information you provided, and a unique item number. Please retain these email messages for your future reference. You will need to pin a slip of paper with this unique item number, your name, and the quilt name to the bottom right corner of the item when you bring it to the show.
Tip:  Add each assigned number to your list of quilts
Please contact the guild if you have any questions about this registration process.
********  Click here to access the Registration form

Drop Off & Pick Up
You can drop off your quilts on Friday, April 28 at the Nick Smith Centre arena from 8:30 AM - 11:00 AM. Ensure that the unique number assigned to the quilt is attached to the it along with your name. We will have you sign our register to confirm we have all your registered quilts.   If this time is not possible, someone else can drop off your quilts, or contact Joyce Murray at 613-623-5513 and we will be happy to make other arrangements. 
 
On Sunday, quilts can be picked up and signed out after the show closes at 4 PM.  To respect that some folks may still be at the quilt show looking around, we would ask that no quilts be taken down prior to 4 PM.  Your quilts can only be removed by you, or a person previously designated by you.

Volunteer Opportunities
The quilt show is possible only with your help.  The camaraderie with helping at such a community event is satisfying.  There are lots of volunteer opportunities available.  Help is needed both in the quilt show proper, and in the tea room.  You can sign up for your volunteer shift(s) at the April 19th guild meeting.
​Tasks that you can sign up for are listed below along with the respective contacts if you have questions or require additional information.
 
Quilt Show  -- Contact Vickie MacNabb
* Set up on Friday April 28. Includes signing in quilts and sorting them, setting up tables at the entrance, for the raffle quilt ticket sales, and the basket raffles. Minimum 12 volunteers needed
* At the show Saturday April 29 and Sunday April 30, in 2 hour shifts, at least 26 volunteers each day:

• Collect admission fee at the entrance 
• Sell Raffle tickets, and promote guild awareness  
• Floor walkers to ensure people only touch the clothespins attached to the quilts, relieve other volunteers and vendors for breaks, ,and other help as needed 
• Bed turning - Read the descriptions/stories of each quilt and floor walkers help to move the quilts back to reveal the next quilt 

* Take down on Sunday April 30 after 4 PM - Take down, sort quilts by owner, sign out quilts
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Tea Room  --     Contact Joyce Murray 613-623-5513

• Make pies and drop them off on Friday April 28. 
• Set up tables and decor on Friday April 28
• Kitchen preparation - assemble sandwiches and lunch plates
• Serve and clear tables
• Wash dishes