Quilt Show Information for Guild Members

This information will be finalized closer to the show dates.
Your Task Checklist

Prior to Quilt Show
  • Sell tickets for the raffle quilt
  • Sign up to volunteer
  • Register your quilts between March 27 and April 15
          Registration Form
  • Return raffle ticket stubs, $$$ and unsold tickets by April 26
  • Invite your friends to the show
  • Promote the show to your social circle e.g. Facebook, Twitter
  • Quilt! Finish off those projects
  • Make your show challenge quilt - any modern quilt

Friday April 26
  • Drop off your quilts 8:30 AM- 11 AM
  • Drop off your pies
  • Volunteers: Set up

Saturday April 27
  • Visit the show & eat in the tea room!
  • Volunteers: Show and Tea Room

Sunday April 28
  • Visit the show & eat in the tea room!
  • Pick up your quilts after 4 PM
  • Volunteers: Show and Tea Room
  • Volunteers: Take down

Refer to Details for additional information regarding all of these tasks.

General Quilt Show Information
Details
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We Need Your Quilts
​We pride ourselves in featuring a large number of quilts and other quilted items in our quilt show.  We encourage all of our members to register at least one quilt in the show, no matter your experience. 

We group the quilts into categories; the larger bed quilts and lap quilts are placed around the arena.  We will have preemies on display.  There are generally sections for Christmas, table runners, wall hangings, and baby quilts.  Wearables and bags are also welcome. Items for the 2018 and 2019 challenges and activities (President's challenges, Mystery Quilt, Modern Quilt etc.) will be grouped together.

The rules for entering a quilted item are:
  • The quilt has not been in one of our previous shows
  • You must have worked on piecing or quilting the quilt
  • The quilt must be clean, free of pet hair/dander, and scent-free (including no smoke odor)
  • You must be a paid member of the Arnprior & District Quilters' Guild for 2018-2019
 
Registration
You must register each item that you are providing for the show. This includes any items made for the 2018-2019 challenges.

Registration begins on March 27 and must be completed by Monday, April 15 so the printed labels can be ready to attach to the items at the show. 
Click here to access the Registration form

To Register
In the Registration Form provide the requested information and click Submit. A message will appear "Thank you. Your information has been submitted."

To register another item, return to the registration form:
  • Click the browser's Refresh/Reload button (typically adjacent to the web page address), or
  • Click in the web page address and click Enter/Return

You'll receive a confirmation email message from the guild for each registered item that will contain the information you provided, and a unique item number. Please retain these email messages for your future reference. You will need to pin a slip of paper with this unique item number, your name, and the quilt name to the bottom right corner of the item when you bring it to the show.

Please contact the guild if you have any questions about this registration process.

Drop Off & Pick Up
You can drop off your quilts on Friday, April 26 at the Nick Smith arena from 8:30 AM - 11:00 AM. Ensure that the unique number assigned to the number is attached to the quilt along with your name. We will have you sign our register to confirm we have all your registered quilts.   If this time is not possible, please contact Joyce Murray at 613-623-5513 and we will be happy to make other arrangements. 
 
On Sunday, quilts can be picked up and signed out after the show closes at 4 PM.  To respect that some folks may still be at the quilt show looking around, we would ask that no quilts be taken down prior to 4 PM.   

Volunteer Opportunities
The quilt show is possible only with your help.  The camaraderie with helping at such a community event is satisfying.  There are lots of volunteer opportunities available.  Help is needed both in the quilt show proper, and in the tea room.  Sign-up lists will be posted at the March 27th guild meeting.

Examples of tasks that need to get done:
 
Quilt Show  
  • Sell raffle tickets prior to show - return sold ticket stubs, money, and unsold tickets by April 26
  • Set up on Friday April 26
  • Take down on Sunday April 28 after 4 PM
  • Collect admission fees at entrance to show
  • Raffle ticket sales at show
  • White gloves 

Tea Room      
  • Making pies
  • Set up tables and decor on Friday April 26th
  • Kitchen preparation - assembling sandwiches and lunch plates
  • Serving and clearing tables
  • Washing dishes

If you have questions, or would like to discuss what is involved, feel free to contact the respective individuals.
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 Quilt Show Contacts
Joyce Murray 613-623-5513  or   Anne Cruikshank  613-623-3085

Tea Room Contacts
Margaret Fisher